Following is an overview of how we engaged the community and developed the strategic priorities for St. Philip School. This Strategic Plan is a guiding and aspirational document designed to help the school community implement enhancements over the next three years. The specific steps of implementation will be regularly reviewed and adapted as we move forward. It is important that we stay focused on our goals and remain flexible and nimble to respond to changes and new opportunities as they arise during implementation.
Our Consultative Board Identified the Need for a Strategic Plan
St. Philip’s Consultative Board (CB) had the foresight to recognize the value in developing a strategic plan for St. Philip School. The CB is responsible for providing advice and support to the Principal and Superintendent on long-term goals for the school, including strategic planning, Catholic mission/identity, development, budget/finance, plant/facilities, technology and marketing/enrollment. There are 16 members on the Consultative Board including the Principal, the Superintendent of Schools for the Archdiocese of San Francisco, and 14 current and former parents, and parishioners of St. Philip Parish. The Consultative Board played a key role in reviewing and providing advice and counsel throughout the strategic planning progress, including identifying priorities, and strategies for moving the plan forward. They will continue to play a role in prioritizing actions, funding decisions, and monitoring progress.
The Consultative Board Convened a Strategic Planning Committee
The Strategic Planning Committee (SPC) was formed to do the “heavy-lifting” – to design and implement the strategic planning process – from conceptual design through finalizing the strategic plan and presenting it to the community. The SPC included the Principal, 5 current parents who also serve on the Consultative Board) and an external strategic planning consultant, with Catholic school experience. The SPC was responsible for designing a strategic planning process that gave voice to everyone in the St. Philip community and for shaping strategic priorities that reflected what was most important for the future of the school.
The Strategic Planning Committee Collected Data to Identify Strategic Priorities
Strategic Planning Survey
We invited current parents, faculty and staff, former parents and students, and parishioners to contribute their perspectives and ideas about the future of St. Philip’s School through a Strategic Planning Survey. The survey was available to the St. Philip community on-line and through paper versions. Approximately 132 community members completed a Strategic Planning Survey.
Parent Listening Sessions
Our Strategic Planning Consultant facilitated two Parent Listening Sessions to take a deeper dive into the themes that emerged from the Strategic Planning Survey. Every parent was invited to contribute. Approximately 15 parents participated.
Faculty Listening Sessions
In addition to contributing to the Strategic Planning Survey, faculty participated in a Listening Session and a follow-up meeting with our Strategic Planning Consultant, to discuss proposed strategic planning priorities and recommendations.
The Strategic Planning Committee Reviewed the Data and Identified 4 Strategic Priorities
After reviewing the data from the Strategic Planning Survey, Parent Listening and Faculty Listening Sessions, the SPC identified 4 strategic themes for St. Philip School:
- Catholic Identity
- Facilities and Environmental Stewardship
The Strategic Planning Committee Formed 4 Strategic Task Forces to Develop Specific Strategic Initiatives and Actions
The SPC convened four Strategic Task Forces (STF) to take a “deep dive” in the data and develop detailed initiatives and actions to support the 4 strategic planning priorities – Catholic Identity, Academics, Technology, and Facilities and Environmental Stewardship. The Strategic Task Forces included community members who had relevant experience to support a specific strategic theme. The Strategic Task Forces were represented by St. Philip’s Principal, faculty and staff, school parents, and parishioners. Approximately 24 community members participated on STFs. The STFs met over period of 4 weeks; the outcome of their efforts were recommendations for strategic initiatives and actions to support the 4 strategic priorities.
The Strategic Planning Committee Reviewed the Strategic Initiatives and Actions with the Consultative Board, the Faculty, St. Philip’s Parish Administrator, and the Superintendent of Schools
We presented the Strategic Initiatives and Actions to key stakeholders and solicited their feedback. The key stakeholders suggested very few substantive changes and accepted almost all the recommendations of the Strategic Task Forces.
The Strategic Planning Committee Added One More Strategic Priority and Finalized the Strategic Plan
Over a period of several weeks, the SPC incorporated the Strategic Initiatives and Actions into a Strategic Plan for St. Philip’s School. However, during our work together to finalize the plan, we realized that we had omitted one important strategic priority – Community Engagement. We believed that it was important enough to make Community Engagement a late addition to final version of this strategic plan.